Limitations for Omnia users

Omnia users do not require a Microsoft 365 licence, and that means no options that are depending on Microsoft 365 or SharePoint (as it’s a part of M365) can be used.

These areas of functionality can not be used for non M365 users:

  • Teams functionality

  • Teamworks

  • Document management

  • Process management

  • Most aspects of search (but see the Search block below)

When creating pages, or rather page templates, that will be used by Omnia users, it’s important to consider which blocks to use, see below.

All other aspects regarding pages works well for Omnia users, but keep in mind that permissions must be handled through Omnia groups or Dynamic groups for these users.

Blocks to use for non M365 users

The following information specifies blocks that can be used for users that do not have a M365 license, in full or in part, and the blocks that can not be used.

These blocks can be used in full:

  • Activity feed

  • Analytic filters

  • Analytics report

  • Analytics widget

  • Anchor navigation

  • Announcements

  • Authentication

  • Banner

  • Breadcrumb

  • Channel rollup

  • Current navigation

  • Event participant list

  • Event participant counter

  • FAQ

  • Form

  • Form rollup

  • (Form question is not applicable as it’s only used by administrators, not on pages)

  • HTML/Script

  • IFrame

  • Media

  • Media rollup

  • Mega menu

  • Metrics

  • Notification panel

  • Page feedback

  • Page likes & comments

  • Page properties

  • Page rollup (require activation of the feature “Page rollup accelerator powered by search”)

  • Page variation selector

  • Posts

  • Power app

  • Properties

  • QR code

  • Quick links

  • Rating

  • Real-time visitor count

  • Related links

  • RSS reader

  • Text

  • Trello card rollup

  • User information

  • Welcome block

Some options in the following blocks can be used:

  • Action button: depends on the button (see the block that corresponds with the button)

  • People rollup: can only use the Omnia query

  • Search: can only search for Omnia users (use the Omnia search provider)

  • Sign-off request rollup: can only be used for pages

The following blocks can not be used for non M365 users:

  • Calendar rollup

  • Community rollup

  • Controlled documents library

  • Create app

  • Document rollup

  • Official documents

  • Organization tree

  • Process breadcrumb

  • Process content

  • Process context

  • Process documents

  • Process drawing

  • Process layout

  • Process library

  • Process links

  • Process navigation

  • Process pages

  • Process properties

  • Process rollup

  • Process status

  • Process tasks

  • Process title

  • Publishing app rollup

  • Profile completion (classic)

  • Task rollup

  • Taxonomy navigation

  • Teamwork rollup

  • Team news rollup

  • Teams channel feed