Tokens in Omnia emails
Here you will find a list of Omnia emails that contain tokens, and the tokens supported in each email. Also note that tokens must not be translated.
Note! In some files Subject is called “EmailTitle” and Body can be called “Decsription”. In this document Subject and Body are always used.
Announcements emails
There are three different emails that can be sent, regarding comments to announcements. In all three emails, just one token is supported in Subject:
{{title}}
Sign-off requests
In emails for sign-off requests the following token is supported in Subject:
{{title}}
In the body of the emails, the following tokens are supported:
{{requestreceiver}}
{{requestfrom}}
{{requestdescription}}
User Profile Completion
In the User Profile Completion feedback emails, the following token is supported in Subject:
{{userprofileproperty}}
In the body of the emails, this token is supported:
{{feedback-email}}
Document Management - Controlled Documents
The following tokens are supported in emails regarding Controlled Documents:
Review Task emails: In these emails for Document Management, the following token is supported in Subject:
In ReviewerEmailSubjectTemplate and CancelSubjectTemplate:
{{DocumentTitle}}
(In ReviewEndNotifyEmailSubjectTemplate no token is supported).
In the body, the following tokens are supported:
In ReviewerEmailBodyTemplate:
{{Reviewer}}
{{Author}}
{{DueDate}}
{{DocumentUrl}}
{{DocumentTitle}}
{{TaskUrl}}
{{TaskTitle}}
{{Message}}
In ReviewEndNotifyEmailBodyTemplate:
{{Author}}
{{DocumentUrl}}
{{DocumentTitle}}
In CancelBodyTemplate:
{{Reviewer}}
{{DocumentTitle}}
In ReviewerCompleteInfo and ReviewerIncompleteInfo:
{{*}}
Review Reminder email: In this email for Document Management, this token is supported in Subject:
{{DocumentTitle}}
and these tokens are supported in Body:
{{Recipient}}
{{DocumentUrl}}
{{DocumentTitle}}
{{SiteUrl}}
{{SiteTitle}}
{{PublishDate}}
{{ReviewDate}}
Publishing Notification e-mail: In this Document Management email, this token is supported in Subject:
{{DocumentTitle}}
In the body of EmailBodyTemplate, the following tokens are supported:
{{Recipient}}
{{DocumentUrl}}
{{DocumentTitle}}
If Read Receipt is selected EmailBodyWithReadReceiptTemplate, these tokens are supported:
{{Recipient}}
{{DocumentUrl}}
{{DocumentTitle}}
{{ReadReceiptUrl}}
Send for Approval emails: In these Document Managment e-mails, this token is supported in Subject (in EmailSubjectTemplate, SubjectApproval, SubjectReject and CancelSubjectTemplate):
{{Name}}
The folllowing tokens are supported in Body for these emails:
In EmailBodyTemplate:
{{Approver}}
{{Author}}
{{Name}}
{{DueDate}}
{{DocumentLink}}
{{TaskTitle}}
In ApprovalEditionCommentTemplate:
{{Author}}
{{StartDate}}
{{Message}}
In BodyApproval and in BodyReject:
{{Author}}
{{Name}}
{{Approver}}
{{ApproverComment}}
In BodyApprovalNoComment:
{{Author}}
{{Name}}
{{Approver}}
In CancelBodyTemplate:
{{Approver}}
{{Name}}
Feedback e-mail: In this Document Management e-mail, these tokens are supported in Subject:
{{DocumentName}}
{{DocumentId}}
In Body for that email, the following tokens are supported:
{{Sender}}
{{Feedback}}
{{DocumentLink}}
Related Document emails: Here, no tokens are supported in Subject. The following tokens are supported in Body:
{{Recipient}}
{{RelatedDocument}}
{{Publisher}}
{{ControlledDocuments}}
Retention Policy email: In this e-mail, no tokens are supported in Subject. The following tokens are supported in Body:
{{RetentionManager}}
{{RetentionDocuments}}
Review Workflow Tasks email: In these Document Management emails, no tokens are supported in Subject. The following tokens are supported in Body:
{{Author}}
{{DocumentUrl}}
{{DocumentTitle}}
Emails for Processes
Feedback email: In the feedback email for Processes, these two tokens are supported in Subject:
{{ProcessTitle}}
{{ProcessStepId}}
In the Body for this email, these tokens are supported:
{{Sender}}
{{Feedback}}
Send for Approval email: This token is supported in Subject for this Processes email:
{{ProcessTitle}}
And these tokens are supported in Body:
{{ApproverName}}
{{AuthorName}}
{{ProcessTitle}}
{{DueDate}}
{{ProcessLink}}
{{TaskLink}}
{{TaskTitle}}
{{StartDate}}
{{Message}}
Cancel Approval email: This token is supported in Subject in this Processes email:
{{ProcessTitle}}
And these two tokens are supported in Body:
{{ApproverName}}
{{ProcessTitle}}
Complete Approval emails: Used for both approval message and rejected message, for Processes, this token is supported in Subject:
{{ProcessTitle}}
The following tokens are supported in Body for ApproveBodyTemplate and RejectBodyTemplate:
{{AuthorName}}
{{ProcessTitle}}
{{ApproverName}}
{{ApproverComment}}
The following tokens are supported in Body for ApproveBodyTemplateApproveBodyNoCommentTemplate:
{{AuthorName}}
{{ProcessTitle}}
{{ApproverName}}
Review Reminder email: this token is supported in Subject for this Processes e-mail:
{{ProcessTitle}}
The following tokens are supported in Body:
{{Recipient}}
{{ProcessLink}}
{{ProcessTitle}}
{{SiteUrl}}
{{SiteTitle}}
{{PublishDate}}
{{ReviewDate}}
App approval emails
In the App approval emails (for Communities, Publishing and Teamwork), the following tokens are supported:
AppRequestToApprove: In this email, sent to the approver, no token is supported in Subject. The following token is supported in Body:
{{pendingRequestUrl}}
App Provisioning Complete email: In this email, sent to the requester, no token is supported in Subject. The following tokens are supported in Body:
{{userDisplayName}}
{{appUrl}}
{{title}}
AppRequestRejectedToRequester email: Sent when creation of the community, publishing app or teamwork is rejected, no tokens are supported in Subject. The following tokens are supported in Body:
{{UserDisplayName1}}
{{rejectedComment}}
{{UserDisplayName2}}
{{rejectedTime}}
Emails for Events
In the AddParticipant email, this token is supported in Subject:
{{eventName}}”,
and the following tokens are supported in Body:
{{eventName}}
{{startDate}}